Written by Maggie Gavigan
As a payroll professional, you settle for nothing less than perfection. You put in long hours to ensure that the payroll ship is always running smoothly. The process can be exhausting, but it’s nothing that a little rest and relaxation can’t fix, right? Wrong. A single week off often means several weeks of playing catch up post-vacation, and with all the added stress upon returning to the office, you’re forced to ask yourself if taking time off is even worth it. At RJ Reliance, we have a solution that will eliminate your headaches and have you on your way to the stress-free vacation of your dreams.
Payroll employees carry a huge weight on their shoulders as they must ensure that all employees are paid accurately and on time. One slip-up can lead to disgruntled employees, risk, non-compliance, and tax penalties. The best way to ensure that excellence is maintained every payroll period is by documenting critical procedures. Process documentation allows payroll processes to run smoothly, even when the professionals are out of the office. These documents serve as a sort of payroll “cheat sheet” so that payroll employees can head into their vacation with the peace of mind that people will still get paid despite their absence.
For any company to succeed, compliance is crucial. Fines can erode your bottom line, decrease employee morale, and jeopardize your reputation. Compliance isn’t optional, and non-compliance is costly. The average cost for organizations that experience non-compliance problems is $14.82 million. Process documentation offers an opportunity for cost-savings across your organization.
Payroll is a complicated process that takes years of experience to master, and without adequate work-life balance, you run the risk of burning out. What happens if one of your payroll professionals needs to take a leave of absence? Is your company prepared to pick up where they left off? By taking the time to craft highly detailed process documents, payroll employees can take that much-needed time off knowing that even anyone on their team, from intern to executive, has the information necessary to fill in for them.
The harsh reality is that 33% of small businesses face penalties because of simple and avoidable payroll tax mistakes. Payroll professionals are only human, and mistakes may occur, but organizing and documenting payroll processes can help your company catch these mistakes early.
RJ Reliance will shadow your team and ensure that your payroll processes are documented concisely and accurately. With over 100 years of collaborative payroll experience, there is no question that we can’t answer. With our level of expertise, we will ensure that you reduce risk, maintain compliance, and achieve 100% payroll accuracy 100% of the time. The experts at RJ Reliance are ready to assess your payroll system and create the procedural documentation your organization needs to ensure compliance- and that stress-free vacation!
Written by Maggie Gavigan
Over time, HR policies, processes, and systems can get "dusty" as laws change, employees turn over, and technology is updated. As you wind down from the chaos of your start-of-the-year tasks, spring is the perfect time to clean up, get organized, and let some fresh air into your HR department. Not sure where to begin? Grab your dust cloth, and we'll walk you through our HR spring cleaning checklist.
Employee handbooks can become dated quickly and should be updated at least once per year. A lot can happen in a year, so be sure that company policies reflect any changes in discrimination, harassment, and leave policies. Your handbook should detail all company up-to-date policies and procedures, as well as the company mission and vision.
Chances are, it's not just your closet that needs purging. Take the time to browse your old files and clean out any outdated or unnecessary documents. This process is as easy as a few clicks if you store your files electronically. If not, scrapping old files is a great first step when beginning the process of converting your paper documents to digital. Always be sure to take the necessary security precautions when disposing of important information.
Many employees take vacations throughout the spring and summer months, so spring is the time of year to plan ahead and ensure that your HR team is prepared. Make sure you have a solid system in place for requesting and approving time off to ease the strain on your HR employees. Confirm that you have enough staff to cover vacations, and if you don't, allot some time to review your recruitment practices and create a staffing plan.
Spring is also a great time to audit your payroll records and confirm you comply with minimum wage laws. You must have the most up-to-date federal, state, and local employment posters since they have likely been updated within the last year. Forms and documents required for HIPAA authorizations, COBRA notices, and legal employment should also be well organized and easily accessible.
Having great HR software in place can make spring cleaning easy for your organization. Without the right technology, your HR department can get bogged down by repetitive, time-consuming processes. RJ Reliance’s Automate Service provides scalable solutions that support all of HR, from reducing human error in data entry to ensuring that employees receive up-to-date benefits. Our goal is to alleviate stressful pain points while boosting productivity, reliability, and performance. Tell us what you envision, and we will take care of the rest! Ready to start the process today or interested in learning more? Reach out to talk to our experts today!