Written by Alaina Perila
For over a year, companies have been adapting to different working situations. From in-person, remote, then trickling back into the office, adaptability is at the forefront to adjust to the changing conditions caused by the pandemic. As restrictions continue to subside and more businesses reopen, the hybrid working model is becoming a standard practice for many.
A hybrid working model is a mixture of in-person and remote work offerings. Resulting in departments and teams split between working on-premise and remotely. With many businesses, such as Microsoft, starting to consider and implement the hybrid model of working, it is evident that this will continue to be a trend in the future. So, how can you best prepare for the hybrid model, and what can you expect?
There are many advantages when it comes to having some employees working remotely. Employees are continuing to appreciate the accommodations and flexibility that this model provides. Plus, with many employees having safety concerns about returning to in-person, working from home is a great option. Additionally, many workers are more productive than ever working from home and don’t see the advantage of going back into the office. Allowing employees to pick their work environment and choose what is best for them, leads to a dramatic increase in employee satisfaction. Finally, having fewer employees working in the office also leads to a decrease in overhead costs. Companies have been able to downsize office space, translating into a reduction in rent and electricity costs.
Even given the advantages, there are undoubtedly many challenges on the horizon for the hybrid working model. For example, effective communication and collaboration can become more difficult working remotely. Instead of stopping by a colleague's desk to check in when questions arise, communication occurs virtually via messenger apps like Slack, Zoom, and on calls. Plus, with workers potentially living in different areas geographically, time differences need to remain a consideration. Furthermore, collaboration can be more difficult working remotely. A hybrid model may add to this challenge with some workers in the office and others remote, leading to a disconnect between the two. Overall, facilitating communication and collaboration in different ways will create a more productive workforce.
Work-from-home (WFH) employees may also begin to feel isolated and disconnected from their coworkers working in-house. The small meetups around the office and the in-person perks like catered lunches and company events are things these WFH workers may miss out on. Additionally, without everyone being a part of some of these company bonding experiences, company culture may suffer. One way to combat this is by intentionally connecting with others. Businesses need to create separate but equal benefits for their in-person and remote workers including sending lunch to remote workers, a special happy hour or birthday gift basket, or a monthly lunch budget to ensure all employees receive company perks. Moreover, it is important to hold virtual happy hours and events that connect the in-house and WFH employees. The goal is to create an inclusive company culture.
Another issue to be aware of is favoritism. Since remote workers aren’t as visible to managers compared to their in-person colleagues, a remote worker may perceive accolades and advancement as preferential treatment. The lack of facetime that remote workers may get with higher-ups and key-decision-makers can have real consequences in proving they deserve the chance to climb up the executive ladder. To ensure WFH employees receive the same opportunities as in-house workers, managers should schedule weekly one-on-one meeting times with their remote workers to provide valuable feedback and facetime.
While most people don’t love Zoom meetings, they have been necessary when everyone has been working remotely and unable to meet in person. What happens when some individuals can meet in a conference room, but others are working from home? Facilitating meetings where everyone feels like they can participate equally can become a challenge to consider. When scheduled meetings occur with remote and in-person employees, have all attendees join the meeting at their individual computers to reduce WFH employees feeling left out versus if they joined a meeting to see all their coworkers gathered around a conference table. Small efforts will make a big difference and create an inclusive company culture.
Finally, the actual management of these employees can be an additional challenge. Managing the differences in these already complicated Human Capital Management processes between these two groups of workers can be even more time-consuming. That is where RJ Reliance comes in. We can help you set up personalized systems and processes to help manage your employees and assure success in the hybrid model. Obtain consistency and accuracy while giving you more time to focus on your employees and essential business functions.
The hybrid working model continues to be adopted by more businesses and presents numerous advantages, yet equal attention must be given to mitigate potential pitfalls for ultimate success. Interested in learning more about how RJ Reliance can help you manage your hybrid workforce? Reach out and talk to our experts today!
Written by Allison Wolf
The employee offboarding process can oftentimes be a stressful task, both because of the tedious manual steps involved and because there is often an abundance of emotions from all parties involved. Some of the key steps in the offboarding process include ensuring account access is revoked on all platforms and conducting exit interviews. These steps tend to be performed by different individuals, in different departments, leaving gaps that are prone to mistakes given the pressures weighing on those involved.
By automating the offboarding process, you can ensure that all steps are completed accurately while reducing the risk of errors that result from miscommunication between the various departments included. Given the circumstances, the offboarding process many times feels as though it needs to be done quickly, which leads to employees rushing to complete each step increasing the likelihood of something being overlooked. By creating a checklist of required offboarding tasks in advance, you can ensure that your processes are accurate and avoid any possible repercussions when the time comes to offboard an employee.
There is a lot at stake during an offboarding process, as the employee being released may have newly formed malicious intentions towards the company. The 2019 Global Data Exposure Report revealed that 63% of employees have indicated that they brought data from their previous employer to their current employer. This is why it is so essential to ensure that post-termination, former employees lose their access to your company's various systems and databases so they can’t give away valuable information to your competitors.
Aside from revoking company passwords, many other steps need to be taken once the employee is terminated, with many of these being easy to forget. Some of these include identifying physical assets that the employee may have, ensuring that processes are compliant to avoid lawsuits, and notifying all of the relevant parties who aren’t already directly involved in the offboarding process. By automating this procedure, you can ensure all of these steps are met in an efficient and effective manner. Your personalized solution can proactively log details about employees, like the possession of physical assets or logins that they have, so they are easily accessible when you need them.
Our team of experts at RJ Reliance can help you prepare an automated offboarding checklist that sets you up for success in the future, alleviating potential headaches and ensuring consistency in the procedure. We have extensive experience in every industry vertical and can deliver a customized solution for your company. For more information on how we can help you, visit our website or reach out to an expert today!
Written by Kirsten Scutaro
We are past the point in time where the automated world is "approaching;" it is here, and it is growing fast. Like all new things, there is a bit of fear surrounding automation, as it is unknown how these processes will continue to shape society. Automation does not have to mean efficiency, which evokes images of a fast-paced, robotic, and unwelcoming world, yet this post will put you at ease. RJ Reliance understands automation is just as much about simplicity as anything else. Automated systems take the complexity out of IT to create a system that streamlines your workday flow, reducing the headaches of worrying about integrating sites or developing code to get your processes to run smoothly. So now, picture a bright sunny day with little worry because you do not have to calibrate IT, HCM, or any tech within your workspace; after all, it is done for you. Now imagine not having to set these systems up! RJ Reliance has a team of experts who will guide you throughout the process to ensure that the systems put in place will create a more simplistic work environment.
As the Cloud has expanded and taken on more roles, so has the complexity surrounding the system. With people working remotely or not having access to specific machines, if things go wrong, things can become dicey. Companies need to get into the mindset of thinking to automate for growth and see how they can simplify complex systems to increase efficiency and flow. Automating within the cloud-native systems will free up developers' time to work on more essential tasks assigned to them. In addition, this will significantly reduce stress across the company as employees will have greater access to IT help and improved technology functionality.
While automation is great, and we see more and more companies turning toward it, it is equally important to know how and where to start. Taking a step back from the chaos enables you to nail down your business goals and identify specific work elements you need to accomplish. From there, work to determine any repetitive tasks that may be taking resources away from achieving your goals. Identifying these areas is critical to automating and simplifying your business.
Choosing the right approach can be tricky, especially if you are not familiar with the products. That is where RJ Reliance excels; not only will we provide fantastic insight to help you identify repetitive tasks, but we have the necessary tools to pick the right system for your organization. We can approach the matter with a white glove service to tailor it to your needs. We do not stop there; RJ Reliance will train the users so that there are no discrepancies between the machine and the user when the system is in place. Reach out to begin automating, most importantly, simplifying your workplace!
Written by Alaina Perila
Inefficient processes and low-performing teams can make payroll an even more costly process for companies. Plus, the many forms and systems that payroll requires to navigate can make this process more complicated than it should be. Take a look at some of these payroll best practices that will help alleviate unwanted stress, improve performance, and optimize efficiency.
A payroll manual is an important asset for any company. Acting as the first step to any questions employees may have about different systems, a payroll manual saves others time as they don’t have to answer variations of the same questions continuously. Distribute the manual electronically to ensure everyone has access to it and update as changes arise.
Payroll is complicated, but there are ways to simplify the processes. Having a consistent and straightforward way of performing tasks can reduce errors and create a more efficient workflow. A few options include keeping everyone on the same pay schedule, encouraging employees to sign up to receive their paycheck via direct deposit, and outsourcing where you can. With the ever-changing regulations and complexities in taxes, outsourcing some of these processes can help save you time by letting experts in the area do the work for you. RJ Reliance is here to do just that with our customizable technologies developed to automate and simplify your most persistent business operations.
Manually inputting everything is becoming an outdated practice. Not only is this time-consuming, but it’s also prone to human error. That’s why when it comes to repetitive tasks, it is time to think about automation. RJ Reliance is an industry leader when it comes to helping businesses across all industries and sizes automate aspects of their payroll processes, saving them time and money.
Keeping your employees happy and engaged in their work will lead to more productivity due to high employee morale. Asking for feedback, creating a culture of collaboration, and making everyone feel included can help motivate employees and lead to more employee feedback. Furthermore, employees will be more valuable to your organization when they continue to learn new skills and grow. By offering ongoing training, employees can advance in their careers, which will increase productivity and lead to higher levels of employee satisfaction.
To keep a competitive edge, companies must continue to innovate and stay abreast of new technologies. While it can be overwhelming to keep up with your fast-paced industry, it is necessary to stay ahead. RJ Reliance is constantly innovating and finding new ways to automate functions with new technology developments. Let us help you make sure you are investing in your company’s future.
Everyone wants an error-free work product and an error-free payroll system. To do that, create tests to make certain that this is the case. By having checklists, controls, and auditing payroll, you can help ensure an error-free payroll system and create consistent processes across your business. RJ Reliance’s Virtual Practitioner can complete any logic-based task, like audits and reviews, with increased confidence. Furthermore, because Virtual Practitioner can work around the clock, you can rest assured that your work is done on time.
Avoid fines and penalties by staying on top of legislative changes. Reviewing compliance resources can be an extensive task, but it is unavoidable to make sure your company remains compliant.
In short, there are many things you can do to help the payroll processes that will lead to a more engaged workforce and improved performance overall. These include: keeping a manual, simplifying and automating processes and procedures, engaging your employees, staying up to date with changes in the space, and creating controls to check your systems. By doing so, you can streamline your operations and guarantee the business runs smoothly.
RJ Reliance is here to help. With our automated technologies and compliance tools, we make sure your payroll system is accurate, automated, and as simplified as possible. Interested in learning more? Reach out and discuss with our experts today!