Company culture ensures employees feel a sense of belonging in the company and an effective onboarding process helps make this possible. Many companies found the onboarding process more difficult during the pandemic, given the limitations presented with onboarding remotely. Even so, over 60% of companies have continued to hire through the pandemic, with 46% of companies hiring at least 10 employees. Yet a study released by Bloomberg Businessweek found that employees hired during the pandemic feel less connected to their work and coworkers and are more likely to quit. One theory as to why: missing out on what had been the normal onboarding process. So, how can you revitalize your onboarding process to properly onboard employees not just in person but also remotely?
One way to do this is to plan for the first day. If the new hire is working in person, this can include preparing their desk and computer, getting them their parking pass, and planning a tour. Suppose the new hire is working remotely. It is now essential to schedule virtual calls with different team members in advance as well as having videos and interactive content employees can view from any location. Consider assigning the new hire a mentor, prep the team for the arrival, and plan out the first week of training and talk about what to expect. By planning out the first few days, new hires can get adjusted gradually and have time to ask questions and get to know everyone.
To ensure an effective onboarding process, make sure not to overload new hires with documents. Paperwork can be overwhelming on the first day of the job. From company overview documents, policy and procedures, or client-specific work- there can be a lot to catch up on, and it is beneficial to avoid giving it all out at once. Consider providing interactive content to the new hire that aligns engagement with learning. Embedded assignments, quizzes, and content allow employees to have a positive onboarding experience that promotes the comprehensive retention of the information throughout their training. At RJ Reliance, we help you create customizable onboarding documents that engage your hires, not overwhelm them.
A considerable oversight is the actual time frame for onboarding employees. An effective onboarding experience cannot be limited to one day or one week, as it can take several months for new hires to get fully acculturated into the company. Making sure to schedule regular check-ins, provide feedback opportunities, and hear concerns will help with acclimation. Furthermore, facilitating open communication and ensuring new hires are doing well will mitigate any problems should they arise and provide the opportunity to give additional training as needed. In particular, remote workers can’t as easily communicate with their coworkers and superiors. RJ Reliance can deploy a customized onboarding plan for your organization that extends through an appropriate timeframe to meet the unique needs of your business.
Creating connections is also crucial when it comes to making new hires feel embraced in the company. One way to do this is by initiating a comprehensive communication plan for all new hires, including preplanned one-on-one meetings, having space for spontaneous conversations, and scheduling team bonding events like happy hours or activities. Provide opportunities for the new hires to meet their coworkers and superiors and get familiar with everyone within the company.
Many parts of the onboarding process can be incredibly time-consuming. Setting up payroll, getting access to all the accounts, and entering the new hire into the system can be automated to make the processes more efficient. Furthermore, synchronizing employee data can change the intricacies of employee onboarding from a stressful experience into a seamless process.
The time invested in creating an effective employee onboarding process will pay off. It can lead to greater productivity, increased staff retention and satisfaction, better employee engagement and motivation from the start, and an accelerated learning curve. RJ Reliance is here to help. We have years of expertise delivering superior results and are committed to providing tailored integrations that meet your needs. With a partnership such as ours with Boomi, RJ Reliance will streamline the onboarding experience across your business, allowing you to support your employees from the start in ways once unimaginable. Interested in learning more? Reach out to our experts today.
Written by Allie Wolf
Employees feeling a sense of belonging and inclusivity in the workplace is essential to the success of any company. However, this feeling can be especially hard to obtain given the shift to remote working as a result of the Covid-19 pandemic. A State of the Digital Workplace report found that 4 of every 5 remote workers still feel left out in comparison to their in-office coworkers. Given that the transition to remote or hybrid employment may become permanent for some companies, employers must determine how to make their virtual employees feel included. One solution is by utilizing technology that can help remote workers feel just as included at home as they would in the office.
RJ Reliance can provide you with the technology to help ensure all your employees feel included. One way to help foster this sense of belonging is through personalized technology. By providing a personalized dashboard for all those logging in, information can be spread efficiently ensuring that everyone obtains the necessary information from their various locations of work. Furthermore, we can embed videos of the information being distributed from executives, allowing employees to feel like they are truly in a meeting with the person delivering the information and have that face-to-face feeling. Aside from project-related information, employees can also be notified of events happening or colleagues birthdays, working to foster that company culture even from afar.
Staying connected is best done by consolidating the location of databases that employees need to use. By bringing all necessary information into one system, employees can easily communicate with one another and collaborate on a project while feeling more engaged. This ensures that no matter where the employee is physically located, they can easily access any and all documents and communicate quickly with fellow employees. Additionally, for any troubleshooting errors, common issues can be automatically listed with a solution so employees can have the same experience of asking for help as they would in office and don’t waste work time on easily solvable issues.
By automating these processes, each employee can have a personalized experience with easy access to all documents they may need. Furthermore, our technology allows you to send out check-ins to your employees who aren’t in the office, ensuring they feel supported and included in the culture of the company. For more information on how we can help you make all of your employees feel included using our automation services, visit our website today!
Written by Isabella Casale
While your human resources department is busy managing payroll, adjusting new hires to company standards, and managing employer relations, one of the most significant responsibilities they undertake is ensuring labor and tax compliance. HR compliance is critical as it guarantees your organization protection from legal and state complications. Additionally, remaining compliant verifies that your organization avoids litigation and helps your company maintain its sought-after reputation, which is beneficial in attracting future clients and securing strong job candidates for open positions.
With laws constantly changing, understanding the intricacies of legal compliance is a full-time role in itself. RJ Reliance's experts remain well versed in the ins and outs of compliance within industries of all sizes and every industry vertical, encompassing all 50 states and across the globe. We ensure that your business dodges potential legal risks through our complete and thorough comprehension of government and union regulations. Such visibility gives you confidence in your HR department so that your organization's team is free to prioritize more meaningful business ventures.
Interested in learning more about how to ensure confidence in your organization's compliance? Check out these four simple ways to get started.
Did you know that Maryland requires minors under 18 to receive a 30-minute break for every 5 hours of work? Or that in Minnesota, employees must work 48 hours per week to receive overtime pay? While finding the right talent for open positions is tedious, navigating the legislative technicalities for new hires can consume even more of your time. Your HR team must remain proficient on the ever-changing pieces of legislation applicable to your organization.
A simple way to learn about laws relevant to your organization and stay atop all legislative updates is by subscribing to resources such as the Society for Human Resource Management, a digital source abundant with HR legislative updates and news. Alternatively, it is helpful to block out time monthly or weekly to catch up on recent changes through associations such as Association for Talent Development or WorldatWork. In terms of federal laws, ensure that your organization has a strong understanding of federal anti-discrimination laws, immigration laws, wage laws, and laws that regulate employee relations.
After setting and establishing organizational standards, your HR team should ensure the timely distribution of these standards is communicated throughout the organization effectively. Be sure that your employee handbook is updated regularly, shared, and made easily accessible. It is always best to approach such handbook updates and redistributions with legal counsel to review your documents with expertise.
Conducting scheduled HR compliance audits should be made a priority to avoid unwanted legal liabilities. To make time for such crucial tasks, consider automating less important yet time-consuming and repetitive projects. Task automation also reduces employee error and frustration, which generally helps improve employee satisfaction and operational efficiency.
The organization of critical documents is essential in every department, yet it serves an especially significant role within the HR wing. Organization entails confirming that you have access to employee and company documentation and that such documents are quickly and easily accessible from any location. Be sure that you keep your documentation for the entire term by regularly reviewing what you have on file. Additionally, make sure that these documents are kept secure. Only essential employees should have access to these regularly.
Since 2005, RJ Reliance has alleviated employee headaches by consulting customers in legal compliance, task automation, and talent acquisition and management. Interested in discovering how RJ Reliance can keep your business compliant? Contact us today - our experts are ready when you are!