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A Beginner's Guide to Maintaining HR Compliance

Updated: Nov 14, 2022

Regardless of how big or small your organization is, HR compliance can be a huge undertaking. HR compliance refers to implementing human resources policies and procedures that comply with laws and regulations. It involves a variety of functions, including employee onboarding, payroll, training and development, and risk management. Maintaining HR compliance is crucial to avoid costly penalties, fees, and litigation, but managing your team in accordance with those laws can raise many challenges. Here are four ways you can help your business remain HR compliant. ​


ESTABLISH CLEAR POLICIES

Your organization must establish a clear set of policies and procedures that align with federal, state, and local guidelines as well as your unique business needs. Create an organized employee handbook, and don’t forget to update your policies as laws and regulations change. ​


TRAIN YOUR EMPLOYEES

HR compliance goes beyond written procedures. It's crucial that you facilitate open and continuous communication with your employees to train them on your policies. Employee training can be conducted online or in person by your internal HR team or an external party. The types of training you offer will depend on your team and the topic. ​


INVESTIGATE EMPLOYEE COMPLAINTS

Part of maintaining a compliant organization is listening to your employees. You should investigate all complaints concerning safety issues, harassment, and discrimination, whether written or oral. Be sure to create a standard procedure for each investigation that includes a set follow-up cadence so you can touch base with the complainant. ​


HIRE THE RIGHT TALENT

Maintaining HR compliance is a highly involved process and should be managed by experienced professionals, either internally or externally. If your company lacks a strong HR manager or internal team, you can reduce operating costs by outsourcing your HR functions. With years of in-house experience, RJ Reliance’s professionals are ready to help you remain HR compliant. We offer short-term or long-term options to suit your business’s needs. Reach out today to connect with our experts!

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